follow THE houndS WORK
Privacy Policy
Effective date: August 18, 2026
Send in the Hounds Deer Tracking, LLC respects your privacy. This Privacy Policy explains how we collect, use, store and share information submitted through sendinthehounds.com and the Free Shot, Hit Site and Blood Trail Analysis tool.
Information We Collect
- Information you voluntarily provide may include:
- Your name and telephone number
- The county or general location of the shot
- The type of deer, weapon and equipment used
- The shot date, time, distance and angle
- Your description of the deer’s reaction
- Suspected hit location
- Descriptions of hair, blood, tissue, tracks and other sign
- Photographs or videos you upload
- Notes and other information you provide
- Your optional consent to receive a text notification
- Follow-up information, tracking-team assessments and final outcomes
- Our website, form provider and supporting services may also collect limited technical information such as browser type, device type, IP address, submission time and information needed to operate and secure the service.
How We Use Your Information
- We may use submitted information to:
- Provide the requested shot, hit-site and blood-trail analysis
- Help interpret the available evidence
- Contact you when additional information is needed
- Notify you when your submission has been opened for review, if you voluntarily requested that notification
- Allow participating tracking professionals to review and respond to your submission
- Maintain submission and outcome records
- Prevent abuse, resolve technical problems and improve the analysis tool
- Comply with applicable legal obligations
- This analysis tool does not automatically request or dispatch a tracking team.
Participating Tracking Professionals
Information submitted through the analysis tool may be made available to participating tracking professionals for the limited purpose of reviewing the evidence, providing advice and contacting you about that submission.
Participating reviewers are expected to use the information only for the submission they are reviewing.
Photographs and Videos
Uploaded photographs and videos are used to evaluate the shot, hit site, blood trail or other evidence. We will not publicly post your submitted photographs or videos for advertising, social media, recovery walls or other promotional purposes without separate permission.
Service Providers
We may use service providers such as Wix, Tally, Google and Twilio to host the website, collect form responses, store submission information and deliver requested notifications. These providers process information as necessary to perform services on our behalf and are subject to their own privacy and security practices.
We do not sell or rent your personal information.
All the above categories exclude text messaging originator opt-in data and consent; this information won’t be shared with any third parties.
One-Time SMS Review Notification
When a user voluntarily selects the SMS notification option on the Free Shot, Hit-Site and Blood Trail Analysis Form, we collect the mobile number provided, the user’s consent selection, the submission identifier and the information necessary to determine when review of that submission begins.
​
This information is used to send one automated notification when a participating tracking team begins reviewing that specific submission. Opting in does not create a recurring subscription and does not authorize marketing, promotional messages or automated follow-up texts.
​
A separate opt-in is required for each new form submission. Message and data rates may apply.
​
We do not sell, rent or use mobile information or SMS consent records for advertising or promotional purposes.
​
All the above categories exclude text messaging originator opt-in data and consent; this information won’t be shared with any third parties.
Data Retention and Security
We retain submission information for as long as reasonably necessary to provide the review, maintain operational records, document outcomes, prevent abuse, improve the tool or satisfy applicable legal obligations.
We use reasonable administrative and technical safeguards to protect submitted information. However, no online transmission or storage system can be guaranteed completely secure.
Children’s Privacy
This tool is not intended for unsupervised use by children under 13. Minors should use the tool with the involvement of a parent or legal guardian.
Your Choices and Requests
You may request access to, correction of or deletion of personal information you submitted. You may also withdraw SMS consent at any time by replying STOP.
To make a privacy request, contact Send in the Hounds Deer Tracking through the call or text options available at:
https://sendinthehounds.com/
Changes to This Policy
We may update this Privacy Policy as the analysis tool or our practices change. Updates become effective when posted on this page. The effective date at the top will identify the latest version.
Contact
Send in the Hounds Deer Tracking, LLC
Kentucky, United States
https://sendinthehounds.com/